Online ErhvervInvoicing and accounting
When the job is done, the draft invoice is ready with hours, materials and mileage. You approve it, it is booked in your accounts, and only then is it sent to the customer.
Works with e-conomic, Dinero and Billy.
- Unpaid
- 240,012.50 DKK
- Overdue
- 14,725 DKK
- Drafts
- 1
| Customer | Invoice | Due | Status | Amount |
|---|---|---|---|---|
| Bente LassenJob 1561Water damage in the bathroomBente Lassen12,480 DKKDraftNot sent | Not sent | Draft | 12,480 DKK | |
| Fjordby MenighedshusJob 1548Radiators in the hallFjordby Menighedshus35,287.50 DKKAwaiting paymentDue 5 Nov | 2742 | 5 Nov | Awaiting payment | 35,287.50 DKK |
| Louise SkovgaardJob 1552Radiator in the bedroomLouise Skovgaard4,218.75 DKKPaidDue 16 Oct | 2738 | 16 Oct | Paid | 4,218.75 DKK |
| Christian BundgaardJob 1530Mixer tap and showerChristian Bundgaard4,725 DKKOverdueDue 6 Oct | 2731 | 6 Oct | Overdue | 4,725 DKK |
From finished job to booked invoice
What you have recorded on the job becomes invoice lines, and nothing is sent until you have seen it. The example is one job in the demo company: radiators in a parish hall.
The job becomes invoice lines
The hours at your sold hourly rate, the materials with markup and the mileage go onto a draft you can correct. If the job was sold on a quote, the quote is what gets invoiced.
Fetched from job 1548
- Hours
- 18 hours logged in the employee app and approved
- Materials
- 6 radiators and 6 thermostatic valves added to the job
- Hourly rate
- Your sold hourly rate, 545.00 DKK
SpecificationAll prices on the lines are excl. VAT.ExampleDescription Qty Unit price Total Panelradiator type 226 pcs at 2,650.00 DKK 6 pcs 2,650.00 DKK 15,900.00 DKK Termostatventiler6 pcs at 420.00 DKK 6 pcs 420.00 DKK 2,520.00 DKK Montering og indregulering18 hrs at 545.00 DKK 18 hrs 545.00 DKK 9,810.00 DKK - Subtotal excl. VAT
- 28,230.00 DKK
- VAT 25%
- 7,057.50 DKK
- Amount due
- 35,287.50 DKK
Example: the lines on invoice 2742 from the demo company (in Danish on the invoice). 28,230.00 DKK excl. VAT plus 25% VAT gives 35,287.50 DKK Booked in your accounts first
When you approve, the invoice is booked in your accounts before the customer gets it. If booking fails, nothing is sent, and you are told why.
What goes to your accounts- e-conomic
- Dinero
- Billy
- The customer
- Name, address and CVR number when the customer is a business.
- The lines
- Text, quantity and price from the draft.
- The VAT
- 25%, VAT-exempt or reverse charge.
- Credit note
- The same way as the invoice.
The customer gets the invoice
By email with the PDF attached, with your details and the lines from the job. Payments you record in your accounts are shown in the app.
How it is sent
- Sender
- Your company name, from your own email if you have connected it
- Replies
- The customer’s reply goes to your email
- Copy
- You can get a copy of the email yourself
Fjordbyg VVS ApSTo Fjordby MenighedshusInvoice #2742 · 35,287.50 DKK
- Due date
- 5 November 2026
- Payment terms
- Net 14 days
- Amount due
- 35,287.50 DKK
The invoice is also attached as a PDF.
Example: the email with invoice 2742 from the demo company. Sent in Danish.
Getting paid, and keeping track
Instalments on large jobs, reminders when you want them, vouchers from the wholesaler and what each job made.
The receipt becomes a voucher
Take a photo of the receipt from the wholesaler, or send the invoice to your voucher email. AI reads the amount, VAT and item lines. You approve, and the voucher is booked and added to the job.
On-account invoices, deposit and credit note
Invoice large jobs in instalments. What has already been invoiced and a paid deposit are deducted from the final invoice once.
See who has paid
The list shows paid, overdue and not sent. A reminder goes out with one tap. Automatic reminders stay off until you switch them on.
Contribution margin per job
The amount invoiced minus wages and materials, while the job runs. If it drops below 10%, you are told in time.
Also included
These are your customers and your money, so here are the limits, said plainly.
- Nothing is sent without youThe invoice is a draft until you approve it.
- We are not an accounting systemBookkeeping, VAT and annual accounts stay in your accounts. We send the right things there.
- No card paymentThe customer pays your invoice as usual, typically by bank transfer.
- EAN for public customersPublic sector customers get an e-invoice via NemHandel through your accounts.
- Read-only link for your accountantA time-limited read-only link for your accountant that you can close again.
- Other accounting softwareVouchers are sent to your accounting system’s inbox by email.
Questions about invoicing
If your question isn’t here, call 93 94 12 06.
Which accounting systems does it work with?
e-conomic, Dinero and Billy are connected directly, so invoices, credit notes and vouchers are booked there. If you use another system, vouchers can be sent to its inbox by email.
Does the system send the invoice by itself?
No. The invoice is a draft until you approve it. Automatic reminders are also switched off until you choose them yourself.
What happens if booking in the accounts fails?
Then the invoice is not sent to the customer. You are told why, fix it and try again. The same applies to credit notes.
Are the hours added to the invoice automatically?
Yes, on time-and-materials jobs the hours come in at your sold hourly rate, the materials with markup and the mileage too. If the job was sold on a quote or at a fixed price, the quote is invoiced. You can always edit the draft.
Can I order goods from the wholesaler in the app?
No. You can scan receipts, import price lists and make a shopping list for the job, but the order itself is placed with the wholesaler.